Office Director of Operations

It has been great task being able to select the most interesting jobs for e-sonic activity. These consist of jobs that are very critical to any organization and with which it will not be possible to run the activities of the business without them. In actually sense, most of this is the administrative jobs that relates to office operations as well as administration of various activities going round the organization in the day to day operations. First job is the office director of operations a position that the holder is the overall in charge of all office operations. He has the responsibility of normal running of operations in the business. The second is the administrative assistant who deputizes the office director of operations. He has the responsibility of ensuring the activities delegated by the administrative assistant are done correctly and as per the delegation. This means there is also the administrative director job who is the overall responsible of administrative workers within the organization. Lastly there is also the company secretary which operates within various activates as per their position.

E-sonic will need to keep a record of the job descriptions in order to ensure the necessary connectivity in the job market. The same will be needed when listing the jobs in case there are some vacancies within the organization. This paper provided the job summaries together with the corresponding duties and specialties as per the jobs in the E sonic operations. The job specifications are listed according to the highlighted job together with their corresponding understanding.

Job Descriptions

Office Director of Operations

The director of operations in E-sonic office will be responsible for organization as well as ensuring the necessary daily activities needed to ensure proper operations in the office are done in the right way.

The duties of the director of operations include ensuring proper organization and operations of office equipment as well as management of the budget and looking for possible opportunities to save some cost within the office operation. He or she will ensure the office runs smoothly and fulfil the desires of the management

The office operations director must hold a diploma in basic management. He/she must be familiar with management of professional offices as well as have an added advantage of office communication course.

Administrative assistant

This category of job is below the office director of activities. He or she has the responsibility of ensuring proper operations across the daily clerical jobs. Eventually, administrative assistant will have responsibility to fulfil the delegated jobs from the director of operations

The duties for this job include the need to multitask different activities as well as be able to ensure a professional work environment. He or she will be responsible of several changes that might happen in the daily operations of the business.

Work specifications include being a holder of college degree in administrative works as well as having a working knowledge in dealing with people across different work environment.

Assistant director of operations

Job summary:  he or she will assume the activities that are delegated by the relevant office director or the administrative assistant. He or she might also have some other commitment elsewhere within the office operations.

The duties will include offering the required assistant activities as well as clerical operations in the business. He or she will be responsible of the presenting the various data to the management with the aim of ensuring proper uses of the data by the management

The specialty for this job would manly related to the experience as an executive in various institutions. More so, it will be important to have the necessary degree in administration as well as financial analysis and more so in simple management of operations in organizations.

The company secretary

The secretary will be responsible for necessary marketing activities within for the organization. The secretary will design and allow organizations to operate the necessary communication to the public as well as to the target market.

The duties will include having the necessary message in place as well as ensuring it reaches the customers on time and in the correct form. He or she will give presentation in different formats as well as develop the necessary pitch marketing ideas together with the management.

Specification includes college degree in clerical works, marketing and advertising as well as having the experience from a reputable marketing organization.

Job structures

Administrative Customer Service Software Marketing
Office operations Manager Director of Customer Service Director of Software Development Marketing Director
Administrative Assistant Customer Service Specialist Software Project Manager Marketing Director
Assistant director of operations Customer Service Manager Software Engineer Market Research Analysis
Company secretary Market Research Analyst Testing specialist for software Content creator

 

Build Point Evaluation Method

E-Sonics organization need to have an understanding of the market rates for this specific position. The potential provide essential services for the operations within the business. Therefore, there should be the necessary evaluation method that will provide the proper direction in regard to decisions regarding this position. Some of the most important decision to be guided by evaluation method includes the hiring processes as well as factors including promotions of the people holding these positions. Eventually this will be necessary also in defining the necessary payment for the individuals holding this position together with their corresponding compensation as per the market rates.

The other important thing in this structure is on the benchmarking the jobs as selected. The benchmarking will be done both internally and externally depending on the job and the corresponding performances. The benchmarking using internal practices will be the easiest way to understand the capabilities. Eventually, it will be necessary to apply the results of this benchmark in guiding in the best way to achieve better standards as far as the organization is concerned. Eventually, the management can be able to match the necessary performance together with other people within the highlighted job positioning.

The company secretary can be benchmarked in a competitive manner by comparing the E-Sonics together with other companies in the field. This will offer comparison with other companies in a way that the management will be able to understand their position whenever it comes to working with other organizations. The director of operations can be benchmarked using the functional method of benchmarking. This will help understand the position in relation to identical practices across the organization.

On the compensation matters, the factors will be necessary in understanding the possible way of coming up with the pay rates. Eventually, the compensation specialist will be placed in a way that they can decide on the best considerations when making the compensation. This includes the job relations as well as the necessary influence on the organization tactics. The compensation factors will be in line with the organization values as well as objectives that drive the overall operations for the organization.

Factor Degree statements

The skills as well as the working environment and the needs to be accountable will form the factor degree statement for the organization. The organization will operate within the necessary managerial knowledge as well as the influential personal skills that help the people to work in a much better manner. Eventually, the organization will need to have accountable employees that will be great in decision making as well as doing the necessary performance as per the organization needs. The organization product will require such degree statement that are unmatchable anywhere else and that will help in creating customer expectations in a much better manner.

Calculate Point Values for e-Sonic Jobs

Compensable Factor Relative %  Value Total Possible Points Total Point for ea. Compensable Factor
Administrative/Management Knowledge 30% 1250 1250 X .30 =  375
Time Management 20% 1250 1250 X .20 =  250
Oral and Writing 20% 1250 1250 X .20 =  250
Computer Application Knowledge 20% 1250 1250 X .20 =  250
Financial Analysis skills 10% 1250 1250 X .10 =  125

 

Compensable Factor Relative % Value Total Possible Points Total Points for each Compensable Factor           Total
Degree       1 2 3 4 5  
Administrative/Management Knowledge 30% 1250 375 75 150 225 300 375 375
Time Management 20% 1250 250 25 50 75 100 125 125
Oral and Writing 20% 1250 250 50 100 150 200 250 250
Computer Application  Knowledge 20% 1250 250 75 150 225 300 375 375
Financial Analysis skills 10% 1250 125 25 50 75 100 125 125
Totals 100%   1250 250 500 750 1050 1250 1250

sourced

Administrative Assistant: 150 + 200 + 225 + 50 = 625

Executive Assistant: 375 + 125 + 250 + 300 + 125 = 1175

E-Sonics Position Ranking

Using the point method, please review the table below for E-Sonics positions ranking.

Administrative Customer Service Software Marketing
Director of office operations

(1200)

Director of Customer Service (1100) Director of Software Development (1250) Director of Marketing Analysis (1250)
Executive At

(1175)

Customer Service Manager (950) Software Project Manager (950) Marketing Director

(1175)

Administrative Assistant (625) Customer Service Specialist (610) Software Engineer

(800)

Market Research Analysis (750)
Office Assistant (460) Customer Service Agent (380) Software Testing Specialist (640) Creative Director

(930)

sourced

References

Golubovich, J., Lake, C. J., Anguiano-Carrasco, C., & Seybert, J. (2020). Measuring achievement striving via a situational judgment test: the value of additional context. Journal of Work and Organizational Psychology36(2), 157-167.

Grissom, J. A., Blissett, R. S., & Mitani, H. (2018). Evaluating school principals: Supervisor ratings of principal practice and principal job performance. Educational Evaluation and Policy Analysis40(3), 446-472.

Wachyuni, I., & Purba, C. B. (2020). THE REACTIONS OVER EMPLOYEE ENGAGEMENT THAT VIEWED FROM COMPENSATION, ORGANIZATIONAL JUSTICE AND WORK-LIFE BALANCE AND MEDIATED BY JOB SATISFACTION VARIABLE AT BRI BANK KEMAYORAN BRANCH. Dinasti International Journal of Management Science1(6), 878-892.

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